Invoice follow-up automation

Stop chasing.
Start getting paid.

Every overdue invoice gets a professional follow-up drafted and waiting in your inbox each morning. You review, click send, and move on. Nothing slips, nothing gets awkward, and you didn't spend your Monday morning on it.

Trades Small business Service businesses Anyone chasing invoices
Drafts — Invoice follow-ups 3 ready
Brendan Hartley — Follow-up #1 $1,840
Hi Brendan, just following up on invoice #1042 sent 14 days ago…
14 days overdue
Coastal Property Mgmt — Follow-up #2 $3,200
Hi there, this is a second reminder regarding invoice #1038…
28 days overdue
Marcus Webb — Final notice $650
Hi Marcus, this is a final notice before we refer this account…
42 days overdue

Drafted automatically each morning · Review and send in 2 minutes

Written in your tone · your format · your business name

45min
Average time spent chasing invoices manually each week
2min
Time to review and send all follow-ups with this in place
100%
Of overdue invoices get followed up — not just the ones you remember
Faster
Cash flow when follow-ups go out the same day every time
The difference

Chasing vs. clicking send

Most of the effort in chasing invoices is figuring out who you need to chase and then writing the same email again. This removes that entirely.

Before Every Monday morning
📂 You open your accounts, try to figure out which invoices are overdue. Some have been sent, some haven't. It's not entirely clear who's late.
✉️ You write a follow-up to the easy ones. The awkward ones — the good clients, the big accounts — you put off. You'll send them tomorrow.
🔁 You write essentially the same email six times. Different names, same message. It takes 45 minutes and you could do it in your sleep.
😬 A couple fall through. They're not that overdue yet. You'll get them next week. Weeks pass. Now it's been two months and it's really awkward.
After How Monday looks instead
📬 You open your email. There's a batch of drafted follow-ups waiting — one for each overdue invoice, already written, with the right amount and invoice number.
👀 You scan through them. They read exactly how you'd write it — professional, not aggressive, not desperate. You don't need to change anything.
✅ You hit send on each one. Two minutes, done. Every overdue invoice — including the awkward ones — gets a follow-up today.
💰 Nothing slips. Consistent follow-ups mean people pay faster. Cash flow improves. And you're not carrying that list around in your head all week.
In practice

What the draft
actually looks like

The follow-ups are written in your voice — professional and clear, without being heavy-handed. The tone adjusts based on how overdue the invoice is. A 14-day reminder reads differently to a 35-day one.

You always have the final say. Nothing goes out without you reviewing it. You can edit, delete, or send as-is. It's your email — it just didn't take you 20 minutes to write.

The drafts appear in your Gmail Drafts folder each morning. No new app to log into. No dashboard to check. It's already where you work.

You stay in control

What doesn't change

This isn't about automating away your judgment. It's about removing the part that was always just friction — and keeping the parts that matter.

👀

You review before anything sends

Every draft sits in your Gmail until you approve it. Nothing goes to a client without your eyes on it first.

✏️

You can edit any draft

Want to add a personal note? Change the tone for a specific client? Just edit the draft like any other email. It's still yours.

🗑️

You can skip any follow-up

Not ready to send one yet? Delete the draft. There's no lock-in, no automation that overrides your judgment.

📊

You see everything in one place

Your overdue invoices, the draft follow-ups, who's been chased and how many times — all visible, nothing hidden.

🎚️

Tone is set to your style

The follow-ups are written to match how you communicate — not generic, not robotic. Clients won't notice anything is different.

🔒

Works inside your existing setup

Reads from your invoice tracker. Drafts land in your Gmail. No new tools, no new logins, no new habits to build.

"I used to put off chasing the big ones because it felt awkward. Now they all go out the same day. My outstanding debt at any given time is a fraction of what it used to be."
Typical outcome for a small business client after setup
Also available: 📋 Quoting automation — quotes out the door in under 2 minutes →
Get started

Ready to stop carrying
overdue invoices?

Tell us how you currently track invoices and we'll show you exactly what this looks like for your business.

Get in touch →

No obligation. No jargon. We'll be straight with you.